- The Aston Martin Privacy Policy
Purpose of this privacy policy
Aston Martin Lagonda Limited (‘we’, ‘us’, ‘our’) respects your privacy and is committed to protecting the personal data you provide to us. This privacy notice will let you know how we collect, process and manage your personal data which we have received through your use of our websites e.g. www.astonmartin.com, https://technicalhub.astonmartin.com subdomains, www.astonmartintrackdays.com and www.lagonda.com (the “websites”), through your attendance at Aston Martin events, through your contact with Aston Martin authorised dealers and repairers, through our arrangements with third parties referred to below or through other channels organised by us regarding the promotion and sale of Aston Martin products and services. The privacy notice will also notify you of your privacy rights in relation to the personal data and how the law protects you.
It is important that you read this privacy policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you, so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
This privacy policy covers the following:
1. Purpose of this privacy policy
2. Important Information and who we are
3. The data we collect about you
4. How your personal data is collected
5. How we use your personal data
6. Disclosures of your personal data
- Important information and who we are
Controller
We are responsible for your personal data as Data Controller. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us by letter or email using the details below:
The Data Protection Officer
Aston Martin Lagonda
Banbury Road
Gaydon
CV35 0DB
United Kingdom
E-Mail: data.officer@astonmartin.com
You have the right to make a complaint at any time to the Information Commissioner’s Office in the United Kingdom, the British supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the Information Commissioner’s Office, and invite you to contact us in the first instance.
Changes to the privacy policy and your duty to inform us of changes
Please note that we may amend this policy from time to time and any updated policy will be posted on our websites and, where appropriate, notified to you by e-mail. Please continue to review this policy whenever accessing the websites.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Links to third party websites
Our websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our websites, we encourage you to read the privacy policy of every website you visit.
- The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
Types of personal data
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, last name, title, date of birth and gender.
- Contact Data includes billing address, residential/delivery address and postcode, email address and mobile and telephone numbers.
- Transaction Data includes details about payments to and from you and other details of products, services and events you have purchased directly from Aston Martin (for example, limited edition vehicles).
- Financial Data includes bank account and payment card details.
- Technical Data includes (where you access the websites) internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access the websites.
- Aggregated Data is also collected, used and shared, such as statistical or demographic data. This information may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may anonymise and aggregate your Usage Data or Contact Data for market research or customer profiling purposes.
- Profile Data includes your personal and professional interests and preferences (such as preferred language, dietary requirements and job title), any vehicles you may have purchased or events that you may have attended and your experiences of our products and services.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving direct marketing material from us and certain third parties and your communication preferences.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
- How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Identity, Contact and Profile Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- express an interest in, order, purchase or use one of our products or services, either from Aston Martin Lagonda Limited or one of the Aston Martin authorised dealers;
- subscribe to our publications;
- attend an Aston Martin event;
- request marketing to be sent to you (by giving us your express consent via an opt-in notice);
- request customer support; and
- give us feedback or contact us.
- Automated technologies or interactions. As you interact with our websites, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies. Please refer to our Cookie Policy at https://technicalhub.astonmartin.com/amtis/legal/cookie-policy.
- Third parties. We may also receive personal data about you from various third parties as set out below:
- Technical Data from analytics providers such as Google based outside the EU; and
- Contact, Financial and Transaction Data from providers of technical, payment and delivery services.
- How we use your personal data
General
We will only use your personal data when the law allows us to.
We will handle and process your data in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and applicable local data privacy regulations.
Most commonly, we will use your personal data in the following circumstances:
- where we need to perform a contract, we are about to enter into or have entered into with you, or to provide a service which you have requested;
- where it is necessary for our legitimate interests, and where your interests and fundamental rights do not override those interests;
- where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to us sending marketing communications to you via email. If at any time we do request your consent to the processing of your personal data, you have the right to withdraw such consent at any time by contacting us as set out at paragraph 2 above.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To register your interest in receiving details of Aston Martin news, products, services, events and merchandise, including promotional and special offers |
(a) Identity (b) Contact (c) Profile |
Promote Aston Martin news, products, services, events and merchandise. Respond to you request. |
To process and deliver your order including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us |
(a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
To manage our relationship with you which will include: (a) Direct marketing of Aston Martin news, products, services, events and merchandise, including promotional and special offers (b) Notifying you about changes to our terms, websites or privacy policy (c) Notifying your local dealer of your interest in driving or purchasing an Aston Martin vehicle or attending an Aston Martin event (d) Providing you with customer support (e) Notifying third parties of any personal data necessary for such companies to provide a service associated with your purchase of an Aston Martin product, service or event |
(a) Identity (b) Contact (c) Profile (d) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services/events) |
To administer and protect our business and the websites (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
To deliver relevant website content to you and measure or understand the effectiveness of such content |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
To use data analytics to improve our websites, products/services, marketing, customer relationships and experiences |
(a) Technical (b) Usage |
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our websites updated and relevant, to develop our business and to inform our marketing strategy) |
To make suggestions and recommendations to you about goods or services that may be of interest to you |
(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications |
Necessary for our legitimate interests (to develop our products/services/events and grow our business) |
To sell vehicles or parts to you where you have requested us to do so. |
(a) Identity (b) Contact (c) Transactional |
Performance of a contract with you |
Marketing
We may use your Contact Data for us to contact you by email about Aston Martin news, products, services, events and merchandise, including promotional and special offers, but only where you have given us your express consent to do so by means of a specific opt-in to direct marketing.
Opting out
You can ask us or third parties to stop sending you marketing messages at any time by sending a request by post or email to the address or email address set out at paragraph 2 of this privacy policy or by following the unsubscribe link on our marketing communications sent to you.
Cookies
Our websites use cookies to distinguish you from other users of our websites. This helps us to provide you with a good experience when you browse our websites and also allows us to improve our websites. For detailed information on the cookies we use in connection with the websites, the purposes for which we use them and how to manage them please see our Cookie Policy at https://technicalhub.astonmartin.com/amtis/legal/cookie-policy.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us by emailing data.officer@astonmartin.com
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
- Disclosures of your personal data
We may share your personal data with the parties set out below:
- In order to process any requests you make regarding Aston Martin products, services and events, to manage your access to our websites and your subscription/s (if any) to our websites, to host you at an Aston Martin event, or to provide you with customer support, we may need to share your personal data with some of our service partners, suppliers and sub-contractors including members of our authorised dealer network who manage particular Aston Martin events for us, and payment service providers.
- Where you have purchased an Aston Martin vehicle, we will share your data with third parties that provide customer satisfaction services, roadside assistance services, and other customer support services.
- We may share your personal data with the Aston Martin group and your local Aston Martin authorised dealer or repairer in order that these parties may contact you by email to share Aston Martin news and to inform you about Aston Martin products, services, merchandise and accessories including promotions, but only where you have given us your express consent to do so by means of a specific opt-in.
Aston Martin group means Aston Martin Lagonda Global Holdings Plc, Aston Martin Lagonda Limited, Aston Martin Lagonda of Europe GmbH, Aston Martin Lagonda of North America Inc., Aston Martin Lagonda (China) Automobile Distribution Co. Ltd, Aston Martin Japan Limited, Aston Martin Asia Pacific PTE Limited and Aston Martin MENA Limited.
Aston Martin authorised dealers means those parties listed at www.astonmartin.com/dealers.
We will only allow such parties to handle your personal data when we have confirmed that they apply appropriate data protection and security controls and we have in place with them contractual obligations relating to data protection and security which include a requirement that they may only use your data to provide services to us and to you, and for no other purposes. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Other third parties
Apart from the above parties, we will not disclose your personal data to any third party without your express consent, except that we may make such a disclosure to governmental bodies, regulators, law enforcement agencies, courts/tribunals and legal advisers or insurers where we are required to do so in order to: comply with our legal obligations; exercise and/enforce our legal rights; prevent, detect, investigate crime or prosecute offenders; or in order to protect our employees and customers. In each case any such disclosure will comply with the relevant laws.
- International transfers
For those customers and prospects who are resident in the European Union and Switzerland, the data that we collect from you will only be transferred to, and stored at, a destination within the European Union (EU).
If we should need to transfer your data outside the European Union for a legitimate purpose we will seek your consent or else notify you of any legal basis for such transfer, and ensure that the third party receiving your data has in place similar levels of protection, consistent with the GDPR.
- Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- For how long will you use my personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes for which we have collected the data. Where personal data is held for marketing purposes and there is no sales history we will hold your personal data for no longer than two years from the date of your last interaction with us. Where you have purchased a product, service or event directly from Aston Martin we will keep your personal data for no longer than ten years from the date of your last interaction with us unless you contact us and instruct us otherwise pursuant to your rights as detailed at paragraph 10 below.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
- Legal Rights for Customers & Prospects based in the European Union
What are these?
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
- Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us as set out at paragraph 2 of this privacy policy.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
- Glossary
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
